Personal Management Assistant and Office Management (m/f/d)

The Stonehedge Group is a one-stop shop for the entire real estate value creation process – from acquisition to sale. With 20 years of experience in the real estate market in the greater Berlin area, we recognize prospects and guarantee a high standard of quality. As an owner-managed company, all entrepreneurial activities are geared towards the long term.

Office Management

• Organization of the entire daily office routine (incoming and outgoing mail, e-mails, orders, forwarding incoming telephone calls to the appropriate contact person)
• Communication with various service providers
• File management – analog and digital
• Friendly welcome and support for our customers, investors and partners
• Management of our vehicle fleet, insurance policies and mobile phone contracts
• Active design and control of the office appearance
• Support with event organization

Personal assistance/ management assistance

• Coordination and control of the Managing Director’s administrative processes in accordance with the mandate, objectives and deadlines while observing the provisions on confidentiality
• Coordination of appointments and day-to-day business, travel planning
• Meeting preparation and follow-up, creation of final copies and presentations
• Processing of correspondence and telephone service Managing Director

• Commercial training and initial professional experience in office management or in similar positions such as executive assistant, personal assistant or team assistant desirable
• Good MS Office skills and professional internal and external communication
• Confident, engaging manner and positive charisma, organizational talent and ability to work in a team
• Structured, organized way of working with a solution-oriented approach
• Responsible and discreet handling of confidential information
• Very good knowledge of German and good knowledge of English an advantage
• A strong hands-on mentality, an eye for detail and a thoroughly reliable way of working
• Class B driver’s license desirable

• Versatile tasks with creative freedom
• Attractive working environment with flat hierarchies, strong team orientation and a pleasant working atmosphere
• Intensive induction and further training opportunities
• Benefits: regular team events, discounts in restaurants, fitness club membership, corporate benefit platform, OpenUp membership